Support Guides

Manage Teams in Shape Software

Shape Software
  • February 8, 2022
  • 3 min read
  • How are Teams Utilized in Shape?

    Creating a New Team and Managing your Existing Teams

    First navigate to “Settings” in the top navigation bar then click the Users & Permissions dropdown to find Manage Teams.

    Manage Teams:

    Once created, you will be able to name the team as well as assign the team to a Director or Manager in your system.

    Add a description as well to further differentiate your teams if you have teams with similar names or different functions.

    You will find a list of your users below with check marks. Simply check the box next to the users that you wish to be a member of your new team!

    Use Teams to get more organization in your CRM. Teams can be used in routing inbound calls, distributing new records, and you can also set record visibility to “All Team Records” to get really specific with visibility across the system.

    Frequently Asked Questions

    You can see what users are included in each team at a glance from the Manage User’s settings page. You will see a column next to the user’s name that includes all the teams and departments that they are a part of.

    Yes! You will navigate to the distribution rules settings page linked here:

    Once here you can set the distribution rule recipient to “Team” and then select the team you wish to distribute to!

    Teams are used in Shape for organization and distribution but not for user assignment. User assignment is utilized by the departments in Shape to assign multiple users to a record.

    Keywords: teams, assignment, distribution, what are teams, create team, user, permission, organization

    Still need help? Contact Shape experts!